The coaching market is growing every year. By 2025, it’s reaching $5.34 billion. That’s huge, right?
People everywhere need guidance, support, and ways to grow.
And, if you’re a coach, you know it’s not just about sessions. It's about staying on top of clients' schedules, payments, and progress.
Paperbell is a solid tool, but sometimes it doesn't cover all your needs. More coaches are moving online, and people are hungry for personal growth like ever before.
Fortunately, there are plenty of alternatives (paid and free platforms) to Paperbell that can make your life easier.
Below you will find a list of the top 10 Paperbell alternatives.
Along with that, you'll discover what each platform can do, who it works best for, and how it can benefit your online coaching business.
Go ahead then!
First, take a short look at Paperbell (What is it, Features, Benefits)
Running a coaching business can be stressful. You need to manage clients, scheduling, payments, and content. Paperbell makes all of this simple.
It is built specifically for coaches. Thousands of coaches have already earned over $24 million using Paperbell.
Also, you can create a professional website in minutes, with no coding needed. Your clients can book sessions, pay online, and even sign contracts right from your site.
Paperbell works with social media, turning your Instagram or TikTok link into a payment hub.
You can sell coaching packages, group sessions, subscriptions, and digital products. Everything is stored in one dashboard, keeping you organized.
However, coaches love it because it saves hours of admin work. It feels like having a virtual assistant. You can focus on coaching, growing your business, and serving clients. Paperbell handles the rest smoothly and efficiently. It’s simple, elegant, and designed for coaches who want results without stress.
So, Paperbell Can Work For
Business coaches
Wellness coaches
Executive coaches
Relationship coaches
Consultants
Online educators
Also, you’ll get more features that Paperbell offers. Such as:
Professional Coaching Website: Coaches receive a professional and well-polished website. Clients can read about your services, book time with you, and find out more about who you are. It’s easy and effective for attracting followers online.
Group Coaching & Courses: Lead group sessions, workshops or webinars. Scheduling, billing and access all in one place.
Video Call Support: Clients can connect to Zoom, or make other video calls from Paperbell. No additional apps or links are required, which makes it easier to just start meetings.
Worry-Free Scheduling: Book sessions at any hour or time zone. What’s more, Paperbell automatically converts times based on your time zone, so there’s no double booking or confusion.
Contract Signing & Forms: Easily send or request documents for e-signature. Clients can sign online for smooth and professional onboarding.
Payment Processing & Packages: Coaches can easily take payments online. You can sell different packages, subscriptions or pay-in-full options. The other benefit is that clients can pay in the way that suits them.
Email Reminders & Workflows: Clients are reminded automatically and receive follow-up reminders. As a result, there are virtually no no-shows, and communication is minimal.
Custom Branding: Coaches can put their own logo, colors and style in the website and email. This way clients get a reliable and professional brand.
Digital Downloads: Quickly upload workbooks, guides and pre-recorded sessions. Online resources are available immediately.
Calendar Sync & iCal/Outlook Integration: Paperbell syncs with your existing calendar. Appointments are constantly updated, so you stay organized wherever you are.
Pricing Overview Of Paperbell
Monthly Plan: $57 per month. Ideal for flexibility or starting.
Yearly Plan: $570 per year (2 months free). Cost-effective for long-term use.
Best Things About Paperbell You’ll Like
Designed specifically for coaches
Easy to set up, no tech skills needed
Handles unlimited clients and files
All-in-one platform, no extra tools
Custom branding options
Great client experience and usability
Works on mobile and desktop
Integrates with Zoom, Google, PayPal, Stripe
Secure and private client portal
Also, You Should Know About Limitations
Limited advanced analytics
No built-in marketing automation
Basic reporting
No native CRM beyond clients
Limited integrations outside major apps
Design customization limited to templates
Lacks AI coaching tools
Minimal team collaboration features
But, Why Do Coaches Look for Paperbell Alternatives?
Even though Paperbell is popular, some coaches explore other alternatives to Paperbell. Each coach has unique needs.
As businesses grow, certain features become more important. Here are the main reasons coaches search for alternatives.
Reason 1. Need for More Customization
Coaches want their website and client portal to reflect their brand fully. Paperbell has a professional design, but design options are limited.
Alternatives can let coaches change layouts, colors, and styles to match their vision.
Reason 2. Advanced Client Management
Some coaches work with many clients at once. They want detailed records, session history, progress tracking, and performance reports.
In this case, Paperbell handles basics well, but other platforms offer deeper tools for managing client relationships.
Reason 3. Better Integration with Other Apps
Coaches often use email marketing tools, CRMs, Zoom, Google Calendar, and payment systems. Some alternatives integrate more easily, saving time and reducing manual work.
Reason 4. Cost and Pricing Flexibility
Paperbell is affordable, but some smaller or new coaching businesses want cheaper options or flexible plans.
However, alternatives can provide similar features with lower monthly costs or different payment structures.
Reason 5. Team Collaboration
Coaches who work with assistants, co-coaches, or admin staff need multi-user access. Specific alternatives allow teams to collaborate efficiently, assign tasks, and manage schedules together.
Reason 6. More Payment Options
Some coaches serve international clients. Alternatives may offer multi-currency support, local payment gateways, or advanced subscription and instalment options.
Reason 7. Built-in Marketing Tools
Many coaches need email campaigns, social media scheduling, or sales funnels.
Paperbell is focused on coaching management, so it lacks the advanced marketing tools found in some alternatives.
Reason 8. Learning & Course Management
Coaches offering courses or programs need content delivery, quizzes, or blended learning options. Some alternatives provide full course management features that make client learning more engaging.
Reason 9. Faster Updates and Features
Coaches want platforms that evolve quickly. Some alternatives release new features and improvements faster than Paperbell, keeping up with the latest trends and user needs.
Top Paperbell Alternatives for Coaches in 2025
Alternative 1: EzyCourse
5-Star Ratings on G2, AppSumo and More!
Running a coaching business can get complicated. Because, they have to manage clients, content, courses, communities, payments, and emails.
Actually, Paperbell handles some of this, but coaches often need more power and flexibility.
That’s where EzyCourse comes in. It’s an all-in-one online coaching platform built for creators, educators, and coaches who want to manage everything in one place.
With EzyCourse, you can build courses, coaching programs, digital products, memberships, and communities without juggling multiple tools.
It comes with a drag-and-drop builder, mobile apps, email automation, and built-in Zoom integration.
You can set pricing in multiple currencies, protect your content with DRM, and even generate AI subtitles for videos. Everything you need to run and grow your business is in one dashboard.
Plus, coaches love it because it saves time, boosts engagement, and increases revenue. It’s like having a whole tech team on one platform.
In actual words, coaches who want to scale their business, deliver an outstanding client experience, and manage all operations smoothly find EzyCourse a more intelligent choice than Paperbell.
It’s perfect Paperbell alternative for those looking for advanced features, flexibility, and customization, while keeping costs low and workflows simple.
However, EzyCourse is Best For
Life coaches
Business coaches
Wellness coaches
Online educators
Fitness coaches
Consultants
Program creators
Community managers
Why is EzyCourse a Good Paperbell Alternative?
Manage one-on-one or group coaching with easy scheduling, progress tracking, and personalized sessions. It saves time and keeps everything organized.
Create lessons, exercises, and interactive content in one place without needing extra tools. Everything your clients need is under one roof.
Host live classes, meetings, or events through the built-in Zoom integration. No need for separate apps or complex setup.
Send targeted email campaigns, reminders, and automated sequences directly from the platform. Stay connected with clients without third-party tools.
Build a private client community where members can interact, share ideas, and stay engaged between sessions. It strengthens relationships and trust.
Clients can access your courses and materials anytime on Android or iOS. The mobile-friendly design keeps learning flexible and convenient.
Upload SCORM files to make lessons interactive and trackable. This feature is available from the basic plan, unlike Thinkific or LearnWorlds where it costs more.
Sell digital products globally with multi-currency and geo-pricing support. Clients see prices in their own currency automatically.
Protect your videos, PDFs, and digital products with advanced DRM and anti-piracy tools. Your content stays safe and secure.
Add fun elements like quizzes, assignments, and certificates to make learning interactive and goal-driven. Clients stay motivated and accountable.
Sell courses, memberships, and physical or digital products all from the same dashboard. No juggling multiple platforms.
Get real-time analytics on engagement, sales, and client progress. Make data-based decisions to grow your coaching business faster.
But, Why Coaches Should Choose EzyCourse
Well, Coaches should choose EzyCourse because it brings everything under one roof.
Instead of juggling multiple apps for courses, coaching, email, communities, and payments, EzyCourse handles it all.
It gives coaches complete control over their brand with custom websites, mobile apps, and advanced course features.
As I have already discussed, you can create interactive lessons, track client progress, and run group coaching effortlessly.
Even multi-currency support and built-in Zoom integration make it easy to serve clients worldwide. Automated emails and workflows keep clients engaged without extra effort.
The platform also protects your content with DRM and advanced security, giving peace of mind while scaling your coaching business.
Overall, EzyCourse saves time, reduces stress, and increases revenue, making it a smarter, more powerful alternative to Paperbell.
Another Best Things About EzyCourse Coaches will Like
Everything in one platform, no extra tools needed
Easy drag-and-drop site and course builder
Built-in Zoom for live coaching
Mobile apps for clients on the go
Advanced automation and email marketing
Multi-currency and geo-pricing support
SCORM compliance for interactive content
DRM and content protection
Community-building features included
Analytics and insights for smarter decisions
Gamification and quizzes to engage clients
Affordable compared to buying multiple tools
They May Ignore
Limited free templates
Occasional mobile app bugs
Start your coaching business now!
Alternative 2: Simply.Coach
Simply.Coach is a complete digital coaching platform that simplifies everything.
Usually, it comes with client portals, calendar booking pages, survey forms, and internal coach finders.
As we all know, coaching is rewarding, but running a business can get complicated. Though Paperbell handles some of this, many coaches want more advanced tools.
But with Simply.Coach, coaches can manage one-on-one or group sessions, track client progress, automate reports, and run programs smoothly.
You can customize your branding, schedule recurring sessions, and even manage multiple coaches or program managers.
In fact, this platform keeps everything secure with SOC2, HIPAA, and GDPR compliance, giving coaches peace of mind. The platform is flexible for solopreneurs or large teams, and migration from other platforms is simple. All these makes it one of the strongest Paperbell alternatives.
However, Simply.Coach is Best For
Life coaches
Business coaches
Career coaches
Leadership coaches
Wellness coaches
Consultants
Therapy & counselling practices
Coaching organizations with multiple staff
Why Simply.Coach is a Good Paperbell Alternative
Get a ready-to-go website that looks polished and professional. Clients can easily see your services, book sessions, and learn about you.
Manage one-on-one and group coaching sessions in one platform. Scheduling, recurring sessions, and client tracking are easy and organized.
Collect client feedback and track satisfaction using built-in surveys and forms. Insights help improve coaching programs.
Create structured programs using journey templates. Clients can follow step-by-step paths to achieve results.
Assign clients to multiple coaches using the internal coach finder. Teams stay coordinated and efficient.
Automate email notifications and reminders. Clients receive timely updates without extra work.
Brand the platform with your logo, colors, and domain. Clients get a professional and consistent experience.
Migrate easily from other platforms. No data is lost, and setup is simple.
Connect calendars, schedule appointments, and run coaching programs efficiently. It saves time and reduces admin work.
Pricing Overview ( For Business)
CoCreate: $99/month + $39/month per additional coach
Includes 1-on-1 coaching, group coaching, booking pages, survey forms, internal coach finder, 3 journey templates, 10 clients per coach, 1 onboarding session.
Surge: $199/month + $39/month per additional coach
Includes everything in CoCreate plus multiple calendar connections, recurring sessions, whitelabel, custom domain, 2 program managers, 5 journey templates, 25 clients per coach, 2 onboarding sessions.
Optima (Recommended): $349/month + $49/month per additional coach
Includes everything in Surge plus email whitelabeling, coaching matching, NPS tracking, automated reports, unlimited templates, unlimited program managers, 50 clients per coach, 4 onboarding sessions.
Enterprise: Custom pricing
Everything in Optima plus SSO, SOC2 report, dedicated account manager, curated onboarding, co-branded portals, migration support.
Why Coaches Should Choose Simply.Coach
Simply.Coach gives coaches complete control over their practice. It combines client management, program creation, booking, reporting, and team management in one platform.
The platform is secure and professional, making client data safe. Automated reports and email notifications reduce admin work.
Multi-coach support and program management allow teams to scale efficiently. Custom branding and white-label options create a professional client experience.
Best Things About Simply.Coach You’ll Like
Manage individual and group sessions
White-label and custom domain options
Calendar booking pages with recurring sessions
Internal coach finder and team management
Automated reports and notifications
Program templates for structured coaching
Professional client portals
You May Ignore
Additional cost per extra coach
Some plans may be pricey for solo coaches
Advanced features require learning curve
Limited native integrations outside Zapier
Custom branding requires higher plans
Enterprise features need consultation
Alternative 3. CoachVantage
CoachVantage is a simple yet powerful platform built to help coaches manage every part of their business.
It lets you sell 1:1 and group coaching programs, schedule sessions, and communicate with clients all from one dashboard. You don’t need to use multiple apps anymore.
The platform makes it easy to run group programs with community interaction.
Here, you can create private groups, post updates, and let members connect on a secure group wall without using social media. It’s perfect for coaches who want to build an active community.
With Vanta, your built-in AI assistant, you can design and market your coaching programs faster. Just describe your service, and Vanta helps create content that sells.
CoachVantage also includes smart features like automated SMS reminders, client portals, and workflow tools.
However, CoachVantage Is Best For
Solopreneurs looking for easy setup
Coaches managing both 1:1 and group sessions
Programs requiring secure client portals
Coaches handling contracts digitally
Businesses needing billing and invoicing tools
Coaches wanting calendar and video integrations
Why It’s a Good Paperbell Alternative:
Manage one-on-one coaching programs with automated enrollment and branded landing pages. Sign-ups are simple and easy.
Host group coaching programs and enable community engagement on a private group wall. Members can interact safely and effectively.
Schedule sessions with powerful online booking tools. Set recurring meetings, cancel/reschedule policies, and send email reminders automatically.
Store and share resources in a central library. Upload documents, videos, worksheets, and exercises for clients to access anytime.
Log paid or pro-bono coaching hours automatically. Export coaching logs for certifications or records.
Generate one-off or recurring invoices. Accept payments via credit card, PayPal, or record manual payments.
Integrate with Zoom, Stripe, PayPal, and external calendars like Google, Outlook, iCloud, and Exchange for seamless workflows.
Pricing Overview
Clarity Plan: $26/month billed yearly ($29/month monthly)
2 coaching program sign-up pages
4 contract e-signature requests per month
2 group coaching programs
8 hours CV Meet video call time/month
2 event booking pages
Aha! Plan: $44/month billed yearly ($49/month monthly)
Unlimited coaching program sign-up pages
Unlimited contract e-signature requests
Unlimited group coaching and cohorts
16 hours CV Meet video call time/month
1GB file storage
Why Coaches Should Choose CoachVantage
Usually, CoachVantage is built to simplify coaching operations. Admin tasks, client communications, and program management are all centralized.
Coaches can run group programs, automate reminders, collect payments, and track progress without juggling multiple tools.
Security is top-notch with SOC2, HIPAA, and GDPR compliance. With a user-friendly interface, coaches can focus on delivering results, not managing software.
Best Things About CoachVantage
Professional ready-to-use website
Private group wall for community interaction
Automated scheduling and reminders
Branded client portal for easy engagement
E-contracts with audit trails
Resource library with 2-way sharing
Invoicing and payment management
Zoom and calendar integrations
Form and survey builder
Coaching hour logs
Unlimited contacts and clients
White-glove migration support
You May Ignore
Some advanced features are only available in higher plans
Branding customization is restricted in the lower plan
SMS reminders are limited per plan
No offline mode for the client portal
Certain integrations require setup
Alternative 4: Dubsado
Managing clients, invoices, and appointments can be exhausting. But, Dubsado makes it simple.
It combines scheduling, contracts, forms, and payments all in one place. Coaches can focus on delivering results while the software handles the admin work efficiently.
Running a coaching business comes with many moving parts. Dubsado steps in as a complete business management tool designed to make life simpler for coaches.
Instead of juggling multiple apps and spreadsheets, everything you need is in one place. You can send invoices, accept payments, schedule appointments, and even have clients sign contracts online.
However, Dubsado doesn’t just handle admin tasks, it helps you create a polished, professional experience for your clients.
The platform also works for coaches at any stage. Solopreneurs can start with a basic plan to manage a handful of clients, while growing practices can scale using advanced features like automated workflows, multiple lead capture forms, and bookkeeping integrations.
Mobile access means you can manage your business anywhere, keeping your practice organized on the go.
Dubsado turns chaotic admin into streamlined processes. It allows coaches to focus on what really matters helping clients achieve results.
However, Dubsado Is Best For
Coaches managing multiple clients
Solopreneurs scaling their business
Teams with multiple coaches
Businesses needing invoicing and contracts
Programs requiring client portals
Coaches who want workflow automation
Those capturing leads online
Coaches needing mobile access and calendar sync
Why It’s a Good Paperbell Alternative
Send invoices and accept payments easily. Clients can pay online or follow scheduled payment plans.
Schedule appointments with advanced booking features and calendar integrations. Clients can self-book and avoid double bookings.
Use legally-binding contracts with templates to protect both coach and client.
Create professional proposals to showcase coaching services and track client acceptance.
Send forms for intake, feedback, and session tracking. Collect responses in one place.
Capture leads with forms and automated pipelines to grow your client base.
Integrate with Zapier and bookkeeping software to connect Dubsado with other business tools.
Manage multiple brands and teams easily with customizable user permissions and access.
Pricing Details
Starter Plan: $200/year
Unlimited projects and clients
Invoicing & payment plans
Form and email templates
Client portals
Premier Plan: $400/year
Everything in Starter
Scheduling and automated workflows
Public proposals
Multiple lead captures at once
Zapier and bookkeeping integrations
Add-ons:
Extra brand: $10/month
Users 4–10: $25/month, 11–20: $45/month, 21–30: $60/month
Why Coaches Should Choose Dubsado
Coaches can run their businesses more efficiently with Dubsado. With it administrative tasks, client communication, contracts, and payments are all centrally handled.
It is possible for coaches to automate their workflows, track their clients, and capture leads efficiently with these tools.
Also, it is easier for clients to experience an organized and polished process when they use professional proposals and portals.
It reduces stress, saves time, and allows coaches to focus on delivering results rather than juggling tools.
Best Things About Dubsado
Easy invoicing and payment plans
Automated scheduling and reminders
Legally-binding contract templates
Professional proposals
Customizable forms
Workflow automation
Client portals for transparency
Zapier and bookkeeping integrations
You May Ignore
Higher cost for Premier plan
Limited built-in integrations without Zapier
No AI marketing tools
Manual customization required for branding
Some features are only available in Premier
Limited support for large teams without extra fees
Initial setup can take time
Start your coaching business today!
Alternative 5. HoneyBook
As we all know that it can be difficult to manage a coaching business quickly. Scheduling clients, sending invoices, managing contracts, and keeping track of project progress often take more time than coaching itself.
HoneyBook solves this by combining all the essential tools on one platform. It helps you track leads, manage clients, and organize projects without juggling multiple apps.
Here, you can create proposals, send contracts, schedule appointments, and collect payments online, all in one place.
Dedicated client portals, interactive files, and automated workflows make the client experience smooth and professional. Coaches can use templates for emails, forms, and invoices to save time and keep processes consistent.
It doesn't matter if you are a small business or manage a large team, HoneyBook keeps your business running smoothly. It reduces admin stress and keeps clients engaged with polished communication and clear processes.
Rather than spending time on repetitive administrative tasks, coaches can focus on delivering results.
However, HoneyBook is Best For
Solo coaches looking for streamlined client management.
Teams needing role-based access and collaboration.
Coaches managing multiple projects and clients.
Professionals needing integrated contracts and invoicing.
Those seeking automation for repetitive tasks.
Coaches who want polished proposals and client portals.
Businesses needing calendar syncing and reminders.
Coaches integrating with accounting and other software.
Why It’s a Good Paperbell Alternative
Client management is centralized, making it easy to track leads, projects, and client progress.
Proposals can be created and sent directly, making the sign-up process seamless.
Contracts are legally binding and can be signed online, saving time and effort.
Invoices can be sent and payments collected securely online, speeding up cash flow.
Scheduling tools sync with calendars to prevent double bookings and manage appointments easily.
Automated workflows reduce repetitive tasks, letting coaches focus on client work.
Templates for forms, emails, and invoices keep processes consistent and professional.
Client portals give clients access to project details, files, and updates anytime.
Team management features allow control over roles, access, and collaboration.
Integrations with tools like QuickBooks, Zapier, and calendars streamline operations.
HoneyBook AI assists with task management, proposals, and automation, reducing admin workload.
Pricing Details:
Starter Plan: $36/month
Unlimited clients/projects, proposals, contracts, invoices, client portal, 2 live lead forms, HoneyBook AI).
Essentials Plan: $59/month
Includes Starter + scheduler, automations, QuickBooks Online integration, 2 team members, 10 live lead forms, SMS reminders).
Premium Plan: $129/month
(includes Essentials + unlimited team members, priority support, multiple companies, advanced reports, unlimited live lead forms).
Annual plans give 2 months free. Prices do not include applicable sales tax.
Why Coaches Should Choose HoneyBook?
Simply, HoneyBook is ideal for coaches who want a professional, organized, and scalable platform.
It combines client management, scheduling, proposals, contracts, and payments in one place. Automated workflows and HoneyBook AI reduce repetitive admin tasks.
Client portals enhance engagement, while reporting tools provide clear insights. Its flexible plans support solo coaches and growing teams alike.
The platform integrates with other software, helping coaches maintain smooth operations. HoneyBook saves time, streamlines processes, and makes client communication polished and consistent.
Coaches can focus on delivering results while the platform manages the business side efficiently.
Best Thing About HoneyBook You’ll Like
Professional proposals and contracts
Online payment collection
Scheduling and calendar sync
Automated workflows
Pre-built templates
Client portal access
Team collaboration tools
Reporting and analytics
HoneyBook AI support
SMS reminders
Integrations with key apps
You May Ignore
Limited live lead forms on the Starter plan
Premium plan needed for unlimited team
Mobile app is less customizable
Specific integrations require higher plans
Advanced reportingis only available on Premium
Limited storage on Starter
Some automation features are not beginner-friendly
Alternative 6. Quenza
Running a coaching business is more than just sessions. Clients need support between meetings, tasks to stay accountable, and clear guidance throughout their journey.
Quenza helps coaches deliver all of this easily. It allows sending personalized activities, worksheets, and assessments that clients can complete on their own time. Programs can be automated to guide clients step by step through their growth.
Communication stays secure with HIPAA and GDPR-compliant systems. Notes and insights can be shared safely between coach and client.
Also, accountability is easy to track through tasks and progress updates. The client portal gives clients a structured space to engage with content and communicate with their coach.
In fact, Quenza simplifies managing multiple clients while keeping the experience personalized.
Coaches can deliver continuous value outside of sessions, strengthening relationships and improving results. The platform is intuitive, elegant, and designed to make client engagement simple yet powerful.
However, Quenza is Best For
Coaches offering online or hybrid sessions
Life coaches managing multiple clients
Mental health practitioners tracking client progress
Career coaches delivering structured programs
Coaches wanting automated activities and workflows
Practitioners managing assessments and worksheets
Why It’s a Good Paperbell Alternative
Each client can receive customized exercises designed around their goals. These activities encourage self-reflection and help reinforce progress between sessions.
Coaches can assign worksheets or self-assessments that clients complete online. This makes coaching more actionable and ensures clients apply what they learn.
Built-in chat and messaging tools are fully encrypted. This ensures every conversation between coach and client remains confidential and professional.
Clients can log in anytime to view notes, tasks, or shared resources. It builds transparency and helps them take ownership of their progress.
Tasks can be assigned, tracked, and marked as complete. This improves accountability and keeps both coach and client aligned on goals.
Coaches and clients can add notes during or after sessions. It’s great for tracking insights, progress, and feedback over time.
Coaches can review progress reports to see where clients are thriving or need support. It turns coaching into a data-informed process.
Instead of starting from scratch, coaches can use built-in templates for programs, emails, and worksheets. It saves time while keeping quality consistent.
The platform follows strict privacy laws, ensuring that all client information stays secure and confidential.
Clients can secure their profiles with unique PIN codes, making the platform even safer for sensitive data.
Pricing Overview
Base Plan: $25/month
5 active clients included
Unlimited archived clients
White-label branding
Access to pre-made content
All core features
Priority support included
Add-Ons:
+5 Active Clients: $15/month
+1 Team Member: $20/month
Why Coaches Should Choose Quenza
Quenza empowers coaches to support clients continuously, not just during sessions. It combines activities, programs, notes, and secure communication in one platform.
The client portal provides a professional space for engagement and accountability. Security features, including HIPAA and GDPR compliance, keep all interactions safe.
Coaches can track progress, manage multiple clients efficiently, and strengthen relationships through consistent support.
Quenza’s tools extend coaching impact beyond sessions, giving clients structure and guidance while freeing coaches to focus on delivering meaningful results and measurable outcomes.
Best Thing About Quenza You’ll Like
Automated programs
Personalized client activities
Secure communication
Client portal access
Notes sharing
Templates for fast program creation
Extra PIN security
Supports multiple clients
You May Ignore
The monthly plan is slightly expensive
Limited team collaboration tools
No native payment processing
Reporting features basic
Mobile app is limited compared to desktop
No built-in video conferencing
Alternative 7: Delenta
Delenta is a complete coaching platform designed to simplify how coaches run their business. It helps you manage clients, sessions, courses, and teams all in one place.
With Delenta, you can automate booking, payments, and onboarding, so you can spend more time coaching and less on admin.
Multi-coach organizations love it for its ability to handle complex needs, including multiple calendars, team assignments, and enterprise reporting.
You can create branded client portals, digital contracts, and intake forms to make your coaching experience seamless.
The platform also supports group coaching, course management, and AI-assisted note-taking. Coaches can track client progress, goals, and tasks easily.
Automated billing, subscription management, and session tracking reduce manual work. Real-time dashboards give insights into coach performance, client engagement, and financials.
However, Delenta Is Best For:
Solo coaches managing clients and sessions
Multi-coach organizations with complex scheduling
Executive and leadership coaching teams
Coaches offering group programs and courses
Coaches who value branded client portals
Why It’s a Good Paperbell Alternative
Every client gets simple, personalized exercises made just for their goals. These help them think deeper and keep growing between sessions.
Coaches can share easy-to-follow worksheets and assessments. Clients can fill them out online and stay focused on their personal progress.
Automated programs send lessons and reminders on time. Clients can move through their journey step by step without the coach having to check in all the time.
Private chat keeps all messages safe. Coaches and clients can talk freely, knowing their conversations are secure.
Clients can log in anytime to see tasks, notes, or shared files. Everything they need is in one place and easy to find.
Task tools make it simple to stay on track. Coaches can assign goals, set dates, and check if clients are keeping up.
Notes can be shared after each session. Both coach and client can write thoughts and see how far they’ve come.
All client data is safe and private. The platform follows HIPAA and GDPR rules to protect sensitive information.
Extra security like PIN codes keeps accounts even more secure. Clients can log in with confidence every time.
Pricing Overview
Starter: $229/year
Lead management, profile landing page, intake forms
Booking calendar, 1GB file storage, session tracker
CRM, e-sign contracts, coaching logs, integrations
Pro: $469/year
All Starter features
Group coaching management, 5GB file storage
Branded landing page, onboarding for groups
Premium: $699/year
Unlimited client portals, custom domain, 100GB storage
Digital course creator, subscription management, mobile app
Teams: Starting $990/year
Multi-coach/associate management, advanced reporting, enterprise-grade security
Why Coaches Should Choose Delenta
Delenta is perfect for coaches who want a full-featured platform that grows with their practice. It handles client management, scheduling, payments, and team operations seamlessly.
With branded portals, group coaching support, course management, and AI-assisted tools, coaches can offer professional experiences while cutting admin time.
Real-time analytics give insights into performance and engagement, helping teams scale efficiently. Security and compliance are built-in, making it safe for client data.
Best Things About Delenta
Automate onboarding and billing
AI note-taking for sessions
Track tasks, goals, and progress
Branded client portals
Multi-coach management
Course and content management
Real-time analytics
Customizable intake forms
Subscription and payment automation
You May Ignore
Annual pricing may feel high for beginners
Customization requires time to set up
Integrations may need configuration
Reporting can be complex for small teams
Additional cost per team member in teams plan
Alternative 8: Satori
Satori is an all-in-one platform built specifically for coaches who want to save time and grow their business without getting lost in admin tasks.
It handles client onboarding, session booking, program delivery, and billing all in one place.
Coaches can design discovery calls that convert, set up multi-session packages, and deliver group or 1:1 coaching with ease.
The platform makes scheduling simple by syncing with Google, Apple, and Outlook calendars. Timezone conversion and flexible availability help clients book sessions without friction.
Coaches can track client progress, set goals, and provide check-ins, notes, and resources all in one secure space. Satori also automates reminders, invoices, and payment plans to keep your business running smoothly.
With a focus on client experience, simplicity, and flexibility, Satori allows coaches to deliver professional and personalized service.
However, Satori is Best For
Coaches managing multiple clients
Group coaching programs
Businesses offering subscription packages
Coaches needing automated billing
International clients needing timezone support
Coaches who want customizable forms and templates
Practices valuing high-touch client experience
Why It’s a Good Paperbell Alternative
Every client gets simple, personalized exercises made for their goals. These help them think deeply and grow between sessions.
Coaches can book 1:1 and group sessions easily. Scheduling stays simple and organized without confusion.
Automated onboarding uses custom intake forms. Collect important client info before the first session.
Session reminders are sent automatically. Reduce missed appointments and keep clients on track.
Sync with Google, Apple, and Outlook calendars. Avoid double-booking and manage all sessions in one place.
Automatic timezone conversion for clients worldwide. Everyone joins sessions at the correct local time.
Track client goals, tasks, and progress in real-time. See how clients advance and stay accountable.
Multi-session packages let clients complete a series of sessions. Track achievements and progress easily.
Customizable coaching agreements and templates. Keep contracts professional and consistent for every client.
Flexible billing options include subscriptions, one-time payments, and discounts. Make it easy for clients to pay.
Resource library allows sharing files, guides, and materials in one place. Keep learning organized and accessible.
Pricing Details
Essentials: $33/month, up to 10 clients, 3 coaching programs, 60 sessions, 10 calendars
Pro: $49/month, up to 50 clients, 10 coaching programs, 120 sessions, 20 calendars, custom proposals, branding, group coaching
Leader: $124/month, up to 150 clients, 50 coaching programs, unlimited sessions, concierge onboarding, account manager, virtual assistant logins, custom domain
Scholar: Free plan for coaching students with unlimited pro-bono clients
Why Coaches Should Choose Satori
Satori is designed for coaches who want to focus on client transformation rather than admin. One platform can handle scheduling, billing, client management, and program delivery.
Automated reminders, progress tracking, and goal setting help clients stay engaged.
With flexible billing, group coaching support, and resource sharing, Satori scales as your business grows.
This platform is perfect for solo coaches, multi-coach teams, and even student coaches aiming to manage pro-bono clients.
Best Things About Satori
Multi-session packages
Group coaching support
Automated billing and subscriptions
Client onboarding and intake forms
Session reminders
Goal and task tracking
Resource library sharing
Calendar integration (Google, Apple, Outlook)
Timezone conversion
Custom coaching agreements
You May Ignore:
Fewer advanced analytics than enterprise platforms
Some features only on higher-tier plans
Limited integrations compared to bigger platform
Scholar plan only for students
No offline access for sessions
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Alternative 9: Acuity Scheduling
Acuity Scheduling is a flexible online scheduling platform built for coaches who want to save time and deliver a seamless client experience.
It allows clients to book appointments online, pay securely, and manage their own sessions, freeing coaches from endless back-and-forth emails.
Coaches can customize booking pages with their branding, create intake forms to gather client details, and offer classes, workshops, or group sessions.
Acuity also handles payments, deposits, subscriptions, and gift certificates, giving coaches more control over their revenue streams.
The platform adapts to solo coaches or multi-location teams. It offers HIPAA-compliant options, advanced reporting, and integrations with Zoom, Google Meet, GoToMeeting, QuickBooks, Mailchimp, and over 500 apps via Zapier.
With an easy-to-use interface and dedicated customer support, coaches can focus on what they do best: helping clients grow and succeed.
However, Acuity Scheduling Is Best For
Coaches who want automated reminders and follow-ups
Group coaching programs
Online or hybrid workshops
Subscription-based coaching services
Coaches needing secure payment and deposit options
Practices seeking advanced reporting and analytics
Why It’s One of the Good Paperbell Alternatives
Clients can self-schedule appointments online. They choose a time that works best, reducing back-and-forth messages.
Multiple booking calendars for coaches or locations. Manage different staff or locations without confusion.
Automated email and text reminders. Keep clients on track and reduce missed sessions.
Custom intake forms to collect client information. Gather important details before the first appointment.
Secure online payments, deposits, subscriptions, and gift cards. Clients can pay easily and safely online.
Sync with Google, Outlook, iCloud, and Exchange calendars. Avoid double bookings and stay organized.
Support for online sessions via Zoom, Google Meet, and GoToMeeting. Host virtual meetings without extra tools.
Offer classes, workshops, or group events. Manage both individual and group coaching from one platform.
Custom branding on booking pages. Make your scheduling page look professional and match your business.
Advanced reporting for appointments, no-shows, and performance. Track business growth and client engagement.
HIPAA compliance options for privacy and security. Protect sensitive client information and build trust.
Pricing Overview
Starter: $20/month: 1 calendar, unlimited services, payments, reminders, intake forms
Standard: $34/month: up to 6 calendars, text reminders, packages, memberships, gift certificates
Premium: $61/month: up to 36 calendars, remove branding, multiple time zones, custom API/CSS
Enterprise: Custom: unlimited calendars, pages, dedicated account manager, centralized management.
Why Coaches Should Choose Acuity Scheduling
Acuity Scheduling saves coaches hours of administrative work by automating appointment booking, client reminders, and payments.
Its flexible calendars, intake forms, and multiple session options allow for a professional client experience tailored to individual needs.
Coaches can run 1:1, group, or subscription programs with ease while syncing with popular apps for seamless workflows.
With strong reporting and dedicated support, coaches gain valuable insights into client engagement and business growth.
Best Things About Acuity Scheduling
Client self-scheduling
Multiple calendars
Automated reminders
Custom intake forms
Secure payments and deposits
Online sessions support
Class, workshop, and group session booking
Integrations with 500+ apps
You May Ignore
Premium features cost extra
Limited marketing tools
Enterprise pricing is custom
No built-in course creation
Limited advanced client engagement features
Alternative 10: CoachAccountable
CoachAccountable is an online platform that helps coaches run their business easily. It saves time by automating admin tasks like scheduling, reminders, and client tracking.
You can manage 1-on-1 coaching, group programs, and courses all in one place. Clients get tools to track progress, follow action plans, and stay motivated between sessions.
Everything is documented, so clients see results clearly and value your coaching more.
The platform works for solo coaches and teams. Multiple coaches can share resources, track results, and coordinate programs efficiently. You can deliver structured programs, scale your business, and keep all client data in one place.
CoachAccountable is easy to use on desktop and mobile. It integrates with other tools and supports payments, client onboarding, and progress tracking.
With automated reminders, session notes, and engagement metrics, coaches can provide high-quality programs without extra effort.
Thousands of coaches trust CoachAccountable to manage their business, improve client results, and grow profitably.
CoachAccountable Is Best For
Solo coaches
Coaching teams
Group programs
Online courses
Corporate coaching
Coaches needing client engagement tools
Coaches needing admin automation
Scaling coaching practices
Why It’s a Good Paperbell Alternative
Manage 1-on-1 coaching easily. Schedule sessions, track progress, and keep everything organized in one place.
Run group programs and courses. Deliver interactive lessons and manage multiple clients at once.
Track client progress and results. Monitor goals, tasks, and achievements to see how clients are advancing.
Action plans for clients between sessions. Give clients exercises and tasks to keep growing outside coaching time.
Automated reminders and follow-ups. Reduce no-shows and keep clients on track without manual work.
Session notes and reporting. Document insights, track outcomes, and generate reports for better decision-making.
Mobile app access. Coaches and clients can manage sessions, tasks, and content on the go.
Multiple coaches and team coordination. Assign roles, manage schedules, and collaborate easily with your team.
Client engagement tracking. See who is active, completing tasks, and participating in programs.
Secure client data storage. Protect sensitive information with HIPAA/GDPR-compliant systems and extra security options.
Payment collection and tracking. Accept one-time payments, subscriptions, and package deals safely online.
Customizable workflows and programs. Tailor coaching plans, templates, and programs to fit your unique style.
Pricing Overview
Starter: 2 clients – $20/month
Level 1: 5 clients – $40/month
Level 2: 10 clients – $70/month
Level 3: 20 clients – $120/month
Level 3.5: 35 clients – $200/month
Level 4: 50 clients – $250/month
Level 4.5: 75 clients – $340/month
Level 5: 100 clients – $400/month
Why Coaches Should Choose CoachAccountable
CoachAccountable makes coaching simple, professional, and scalable. It saves hours by automating reminders, progress tracking, and client follow-up.
Coaches can run individual or group programs, track results, and deliver structured courses. Clients get tools to stay motivated and see measurable outcomes.
The platform works for solo coaches or teams, providing a full view of client engagement. With easy onboarding, mobile access, and automated workflows, coaches can focus on delivering results instead of admin.
It also allows you to scale programs, track metrics, and maintain consistent client quality, making coaching efficient and profitable.
Best Things About CoachAccountable
1-on-1 coaching management
Group programs and courses
Client progress tracking
Action plans for clients
Automated reminders
Session notes and reporting
Secure data storage
Payment collection
Custom workflows
You May Ignore
Pricing increases with client numbers
No free forever plan
Advanced features need setup
Not focused on client discovery calls
Offline access not supported
What You Should Look for in Paperbell Alternatives
Finding the right platform can change how you run your coaching business.
Usually, a good alternative should do more than just handle bookings. It should make life easier, save time, and help your business grow.
Here’s what to pay attention to.
The platform should let you design your website and client portal your way. Colors, logos, layout, and branding should reflect your coaching style.
Look for tools that let you track sessions, progress, notes, and client history. It should make managing multiple clients effortless.
Check if it connects with your email, calendars, payment systems, and other apps. The more seamless, the less time you spend switching between tools.
You need multiple ways for clients to pay. Subscriptions, packages, instalments, and multi-currency support are a big plus.
The platform should handle time zones, recurring sessions, group coaching, and avoid double bookings. Scheduling should feel automatic and stress-free.
If you offer programs or resources, it should allow easy sharing of workbooks, videos, or online lessons. Clients should access materials smoothly.
Look for automated emails, reminders, and workflows. This reduces no-shows and keeps clients engaged.
If you work with assistants or co-coaches, multi-user access and role management are essential.
The right platform should show revenue, session stats, and client engagement in clear dashboards. You should see the health of your business at a glance.
It should fit your current budget but also grow with your business. No hidden fees or surprises.
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Last Note
Coaching platforms can make a major difference in how your business is run.
While Paperbell works for many coaches, these top 10 alternatives offer extra features, better automation, and more flexibility.
There's a platform for managing 1-on-1 sessions, group programs, tracking client progress, and handling payments.
Some options are free, while others offer advanced tools for paid plans. The key is to choose one that saves you time, keeps your clients engaged, and helps your coaching business grow.
So, explore these alternatives, try their demos, and pick the one that matches your style and goals.
With the right alternative to Paperbell like EzyCourse, coaching becomes easier, more effective, and rewarding.
